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Open Job Positions

OPERATIONAL DEPARTMENT

Executive Administrative Support
New York City
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The Executive Administrative Support professional provides high-level administrative assistance to senior executives. This position is responsible for managing executive schedules, handling confidential information, coordinating meetings and travel, and supporting organizational efficiency at the executive level.

  

Key Responsibilities:

Manage complex calendars, including scheduling meetings, events, and travel (domestic and international).

Act as the primary point of contact between executives and internal/external stakeholders.

Prepare, edit, and format correspondence, reports, presentations, and other documents.

Handle confidential and sensitive information with discretion.

 Coordinate logistics for meetings, including agendas, minutes, follow-ups, and technology setup.

Assist with expense reporting and reimbursement processes.

Support strategic initiatives by conducting research, compiling data, and preparing materials.

Liaise with departments to ensure timely execution of executive directives.

Organize and maintain files, records, and documentation.

Perform general office duties such as ordering supplies, handling mail, and maintaining office efficiency.

  

Qualifications:

 Proven experience (3–5+ years) as an Executive Assistant, Administrative Assistant, or similar role.

 Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams).

Strong written and verbal communication skills.

Exceptional organizational and time-management abilities.
High level of professionalism, discretion, and integrity.

Operations Coordinator
New York City
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The Operations Coordinator plays a key role in ensuring day-to-day operational efficiency and supporting internal processes across departments. This position is responsible for coordinating administrative and logistical activities, maintaining process documentation, supporting project management tasks, and serving as a point of contact for cross-functional collaboration.

  

Key Responsibilities:

Coordinate and monitor daily operational activities to ensure smooth workflow and timely task completion.

Assist in the implementation and optimization of business processes and procedures.

Support inventory tracking, procurement, vendor relations, or supply chain logistics, depending on business needs.

Maintain accurate records and operational databases; prepare reports, dashboards, and summaries as needed.

Assist with the planning and execution of internal projects and operational initiatives.

Collaborate with departments such as Finance, HR, and IT to support interdepartmental requests and operations.

Schedule and coordinate meetings, training sessions, or events as required.

Identify and resolve issues or inefficiencies in workflow, escalating problems to leadership when necessary.

Track and follow up on deliverables, action items, and deadlines across projects and teams.

Provide administrative support to the Operations Manager and other leadership staff.

  

Qualifications: 

2–4 years of experience in an operations, administrative, or coordination role.

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Strong organizational and multitasking skills with attention to detail.

Excellent written and verbal communication skills.

Proficiency with Microsoft Office (Excel, Word, Outlook) and/or Google Workspace.

Ability to work independently and collaborate in a team-oriented environment.

Preferred: Bachelor’s degree in Business Administration, Operations Management, or a related field.

Familiarity with project management or workflow tools (e.g., Asana, Monday.com, Trello, Airtable). Experience working in a fast-paced or startup environment.

MANAGEMENT DEPARTMENT 

Associate Data Analyst
New York City
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The Associate Data Analyst supports data-driven decision-making by collecting, analyzing, and interpreting data. This entry-level role helps identify trends, prepare reports, and create visualizations that inform strategic and operational efforts across the organization. The ideal candidate has a strong analytical mindset and a desire to grow within the field of data analytics.

  

Key Responsibilities:

Collect, clean, and validate data from multiple internal and external sources.

Analyze datasets to identify patterns, trends, and actionable insights.

Create reports, dashboards, and visualizations using tools like Excel, Tableau, Power BI, or Looker.

Assist senior analysts and business stakeholders with ad hoc data requests and ongoing projects.

Document data definitions, processes, and procedures to support data quality and consistency.

Collaborate with cross-functional teams such as Marketing, Finance, Product, or Operations to understand data needs and deliver accurate reporting.

Support the development and maintenance of KPIs and performance metrics.

Help automate repetitive reporting tasks and improve data workflows.

  

Qualifications:

Bachelor’s degree in Data Science, Statistics, Computer Science, Business, Economics, or a related field.

Proficiency in Microsoft Excel or Google Sheets for data manipulation.

Experience with SQL (basic to intermediate level). Familiarity with data visualization tools (e.g., Tableau, Power BI, or similar).

Strong attention to detail and a curiosity for solving problems with data.

Software Engineer
New York City
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We are seeking a skilled and motivated Software Engineer to design, develop, test, and maintain scalable software solutions. You will work closely with product managers, designers, and other engineers to build high-quality applications that meet user needs and business goals. The ideal candidate is passionate about coding, eager to solve complex problems, and comfortable in a collaborative, agile environment.

  

Key Responsibilities:

Design, develop, and deploy high-quality software solutions based on business requirements.

Write clean, efficient, and well-documented code following best practices and coding standards.

Participate in code reviews, pair programming, and team knowledge-sharing activities.

Collaborate with cross-functional teams, including product managers, UX designers, QA engineers, and DevOps.

Contribute to system architecture and technical decision-making.

Debug and resolve technical issues across various systems and environments.

Continuously improve system performance, reliability, scalability, and security.

Stay up to date with new technologies and suggest ways to improve the development process.

  

Qualifications:

Bachelor's degree in Computer Science, Software Engineering, or a related field (or equivalent experience).

Proficiency in one or more programming languages (e.g., JavaScript, Python, Java, C#, Go, Ruby).

Experience with modern development frameworks (e.g., React, Angular, Node.js, Django, Spring Boot).

Solid understanding of software development principles, data structures, and algorithms. Familiarity with version control systems like Git.

Experience working with RESTful APIs and/or microservices.

Desktop Support Technician
New York City
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The Desktop Support Technician provides technical support and troubleshooting for end-users experiencing hardware, software, and network issues. This role is essential in maintaining smooth day-to-day IT operations by installing, configuring, and maintaining workstations, peripherals, and applications. The ideal candidate has a customer service mindset, strong problem-solving skills, and a solid understanding of desktop computing environments.

  

Key Responsibilities:

Provide first-level and second-level technical support to employees via in-person, phone, email, or remote tools.

Install, configure, and maintain desktops, laptops, printers, phones, and other peripheral equipment.

Troubleshoot hardware, software, and network connectivity issues across Windows and/or macOS environments.

Manage user accounts, permissions, and security settings through Active Directory or other access management tools.

Set up and maintain video conferencing systems and meeting room technology.

Assist in the deployment of new hardware and software, including imaging computers and updating software packages.

Maintain documentation for support procedures, asset tracking, and knowledge base articles.

Work with vendors or third-party support as needed for escalated issues or equipment servicing.

Support onboarding and offboarding of employees by provisioning/deprovisioning devices and access.

Ensure timely resolution of support tickets and maintain high levels of end-user satisfaction.

  

Qualifications:

Associate degree in Information Technology, Computer Science, or related field—or equivalent hands-on experience. 1–3 years of experience in desktop or technical support.

Proficiency with Windows OS (10/11), Microsoft Office Suite, and basic networking.

Familiarity with remote support tools (e.g., TeamViewer, Remote Desktop, Any Desk). Strong customer service and communication skills

EXECUTIVE DEPARTMENT

Director of Supply Chain / Materials Management
New York City
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The Director of Supply Chain / Materials Management is responsible for the strategic planning, direction, and oversight of the organization's entire supply chain and materials management operations. This includes procurement, inventory control, distribution, logistics, demand planning, and supplier relationship management. The role ensures efficiency, cost-effectiveness, and high service levels across the supply chain to meet the organization’s operational and financial objectives.

  

Key Responsibilities:

Strategic Planning and Leadership:

Develop and execute supply chain strategies aligned with organizational goals.

Lead and mentor a team of procurement, logistics, inventory, and warehouse personnel.

Create KPIs and dashboards to track performance and drive continuous improvement.

Collaborate with senior leadership to support cross-functional initiatives and product lifecycle planning.

  

Procurement and Vendor Management:

Oversee strategic sourcing and contract negotiations.

Build and maintain strong relationships with suppliers to ensure quality, cost efficiency, and risk mitigation.

Evaluate supplier performance and manage supplier development programs.

  

Inventory and Materials Management:

Establish inventory control systems to optimize stock levels and minimize waste or obsolescence. Oversee materials planning, replenishment, and storage operations.

Ensure accuracy and integrity of inventory records.

Purchasing Agent / Buyer – Healthcare
New York City
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The Purchasing Agent / Buyer in a healthcare setting is responsible for sourcing, negotiating, and procuring medical supplies, equipment, pharmaceuticals, and services required for the operation of a healthcare facility. This individual ensures timely, cost-effective, and compliant purchasing aligned with internal policies and external regulations.

  

Key Responsibilities:

Procurement & Purchasing Source and procure medical equipment, surgical supplies, pharmaceuticals, and general healthcare items.

Issue purchase orders to vendors and monitor delivery schedules.

Ensure the procurement process aligns with budgetary constraints and operational needs.

  

Vendor Management

Evaluate and select suppliers based on quality, reliability, pricing, and service.

Build and maintain strong relationships with vendors and manufacturers.

Negotiate pricing, terms, and contracts to maximize cost savings and value. 

  

Inventory Control

Collaborate with inventory and materials management teams to monitor stock levels.

Assist in reducing stockouts, overstocking, and waste by maintaining optimal inventory levels.

Reconcile discrepancies between purchase orders and inventory received.

  

Compliance & Documentation

Ensure purchases comply with healthcare regulations (e.g., FDA, HIPAA), hospital policies, and accreditation standards.

Maintain accurate purchasing records and documentation for audits and regulatory review.

Monitor contract compliance and resolve any issues with vendors or internal departments.

  

Cross-functional Collaboration

Work with clinical departments to understand product specifications and requirements.

Coordinate with finance/accounts payable on invoice reconciliation and payment issues.

  

Cost Control & Reporting

Identify opportunities for cost reduction and supply chain efficiencies.

Prepare and analyze purchasing reports and key performance indicators (KPIs).

Participate in budgeting and forecasting for supply chain and procurement activities.

  

Qualifications:

Associate’s or Bachelor’s degree in Business Administration, Supply Chain Management, or related field (preferred).

Experience in healthcare procurement or supply chain (typically 2+ years).

Knowledge of medical terminology, equipment, and regulatory standards.

Proficiency in ERP systems and Microsoft Office Suite. Strong negotiation, organizational, and communication skills.

Frequently Asked Questions

Book your medical appointment now through our fast, secure online system

How do I schedule an appointment?

You can easily schedule an appointment using our secure online booking system, accessible 24/7. Simply select your preferred doctor, service, and time, and you will receive a confirmation instantly.

What are your services?

We provide a wide range of healthcare services including general medicine, cardiology, physiotherapy, dental care, nursing, and specialized treatments to meet your health needs.

How do I access my medical records?

Patients can securely access their medical records anytime via our online patient portal. This allows you to track your health history, lab results, and treatment plans conveniently.

How can I request a prescription refill?

You can request a prescription refill through our patient portal or by contacting our office directly. We ensure prescriptions are processed quickly to avoid any interruptions in your care.

How can I schedule an appointment?

We provide a wide range of healthcare services including general medicine, cardiology, physiotherapy, dental care, nursing, and specialized treatments to meet your health needs.

Do you accept insurance?

Yes, we accept most major insurance plans. Contact our office to verify your insurance coverage before your appointment for a seamless experience.

What is your patient care policy?

We are committed to providing compassionate, patient-centered care with respect and integrity. Our policy ensures that each patient receives individualized care in a safe and welcoming environment.

Can I read patient testimonials?

Yes, visit our testimonials page to read real stories from patients who have experienced our care. Their journeys highlight the commitment and expertise of our healthcare team.

Still have questions?

📩 Contact us anytime, and our team will be happy to guide you through your next steps with AirSwift.

Schedule your medical appointment today.

Book your medical appointment now through our fast, secure online system.

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